Understanding the Basics of Conveyancing: Step-By-Step Guide

Conveyancing is a critical aspect of any real estate transaction, ensuring the legal transfer of property from one party to another. Whether you’re a first-time homebuyer or a seasoned property investor, having a solid understanding of the conveyancing process is essential. In this guide, we will delve into the basics of conveyancing Melbourne and Sydney.

Understanding Conveyancing:

Conveyancing is the legal way to buy or sell a property, whether residential or commercial, for smooth property transactions. Apart from buying or selling a real estate property, gifting and transferring property rights can also be some situations for conveyancing. 

In every step of conveyancing, the interference of a conveyancer is necessary. First, he ensures that both parties remain satisfied in the process, and second, he sorts any legal issues arising from the property transaction. 

Key Players in the Conveyancing Process:

Conveyancing in Melbourne involves various people who successfully complete the conveyancing process from start to finish. Here are some key players in conveyancing.

  • Conveyancer:

A conveyancer is a licensed professional specialising in property law and supervising conveyancing. A conveyancer guides buyers and sellers through the process, prepares necessary documents, exchanges contracts growthinsta, and fulfils all the other legal requirements. 

  • Buyer and Seller:

A buyer is a person who buys a property, while a seller is someone who sells the property in exchange for monetary value. Both of these parties coordinate with the conveyancer for a smooth property exchange. 

  • Real Estate Agents:

They play a role in connecting buyers and sellers but are not directly involved in conveyancing. One main reason behind having a real estate agent is their assistance with pre-contract preparation. Right from property inspections, negotiations, and preparing drafts for contracts of sale, the role of a real estate agent is also crucial during the initial stage. 

  • Local Government Authorities:

Local authorities help with property searches. They will uncover property issues, outstanding rates, and zoning or planning permissions concerning a property. 

  • Land Titles Office:

A land titles office maintains data on all the property registrations in Victoria. In cases of property rights transfers, a conveyancer talks with the land titles office to register the transfer of property titles. 

Conveyancing Process in Melbourne and Sydney:

Now, let’s move forward to understand the process of conveyancing in Sydney and Melbourne. Here is an overview. 

  • Pre-Contract Stage:

During the initial stage, conveyancers schedule a meeting with buyers and sellers to ask questions, obtain documents and get necessary information about the property. 

Property Inspection:

Before making an offer, conveyancers inspect a property on the buyer’s behalf to see the property’s condition.

Drafting the Contract of Sale:

The seller’s conveyancer prepares a contract of sale right after obtaining property certificates outlining all the contract terms and conditions. 

  • Contract Exchange:

In the next step, contract exchange happens to begin the further process of conveyancing in Sydney.

Offer and Acceptance:

The buyer makes an offer, and the parties exchange contracts once accepted.

Cooling-off Period:

Conveyancers sometimes allow buyers a limited period (usually five days) to withdraw from the contract without significant penalties.

  • Due Diligence:

Once sufficient time has elapsed, conveyancers further evaluate behind-the-scenes situations arising from property sale or purchase. 

Property Searches:

Conveyancers conduct searches with local government authorities to ensure no outstanding issues with the property. They also check whether the property bears any zoning law restrictions or if there is a planned development in the near future. 

Building and Pest Inspections:

Buyers may ask conveyancers to arrange inspections to identify any structural or pest-related issues.

  • Finance Approval:

The process of finance approval is straightforward with conveyancers when they secure a mortgage on behalf of buyers. 

Securing a Mortgage:

Conveyancing in Sydney can also involve securing a mortgage property. Buyers often need to ensure all the conditions are satisfied so conveyancers determine an efficient approval. 

  • Settlement:

As a final step, conveyancers confirm a safe settlement with both parties. 

Finalising the Contract:

The parties meet to complete the sale, and the buyer pays the remaining balance.

Transfer of Ownership:

The property title is officially transferred from the seller to the buyer.

  • Post-Settlement:

Notifying Authorities:

Conveyancers inform relevant authorities, including land title transfer authority, of the change in ownership.

Handover of Keys:

The buyer receives the keys, and the transaction is complete.

Legal Document Requirements in Conveyancing:

Contract of Sale: Outlines the terms and conditions of the property transaction.

Section 32 Vendor’s Statement: Provides information about the property’s title, zoning, and any potential issues.

Certificate of Title: Proof of ownership and details about any encumbrances on the property.

Transfer of Land: Document facilitating the legal transfer of ownership.

Mortgage Documents: If applicable, the buyer’s mortgage documents need to be prepared and signed.


Navigating the basics of conveyancing in Melbourne and Sydney requires a comprehensive understanding of the legal process, key documents, and local regulations. Whether you’re a buyer or seller, having a qualified conveyancer by your side can streamline the process and ensure a successful property transaction. 

As you embark on your real estate journey in these vibrant Australian cities, this guide serves as a valuable resource to simplify the conversation with conveyancers and empower you to make informed decisions.

Schedule a Consultation with Easy Link Conveyancing

Meet with experts in conveyancing property ownership transfers who will satisfy your unique needs. Easy Link Conveyancing has a multilingual team of conveyancers who remove language barriers and cultural differences when dealing with clients from foreign countries. 

Their expertise lies in initial consultation, preparation of contracts of sale, reviewing, coordinating with different authorities, and guiding their clients through every step. They also ensure smooth and transparent communication with you so that you are never surprised by any changes in the contract.